Files and Folders

All files are stored online in the New, Documents, and Pictures & Backgrounds panes.

Folders drop-down. Click to view
and manipulate a pane's folders.

Click template name to create a new document.

The w indicates the document has been published. Click the w to view the published document in a browser.

Click the Track Changes icon {  } to view 
changes made to this document by
you or others.

To share this folder among your associates, Click the Share Folder button.

To view files in this folder,
click the explore folder (FTP) button

Click folder up-arrow to
view the parent folder.

Click explore files (FTP) to view all
your files in a Windows style
Explorer window.

 

New pane holds document
templates. Click pane bar to
open or close the pane.

Documents pane holds
your documents.

'del' deletes a document. It is
put in the Deleted Docs folder.

Pictures pane holds your pictures and graphics.

 

Click the Upload Picture
button to put pictures into
the Picture pane.

Click a picture in the pane to
insert into your document.

Click refresh to see all current file(s), even those added by someone else. 

 

 

 

 

 New Button

The New button creates a new untitled document. 

You can also create files based on templates in the New pane.  See below.

 

New Pane

Templates are mostly empty documents with layout and formatting you use often.  Click the New pane to select from the templates.

Use templates for common document types:

Fax

 

Blog Post  

Letter

Create Template

With the Save Document dialog, templates are made in the New pane by:

  1. Enter a document name.
  2. Check the 'Save as a Template..' checkbox.
  3. Click the folders drop-down to select desired folder.
  4. Click the 'Save' button in the dialog box.

Delete Template

Delete a template by exploring to the file in the templates folder (see Exploring topic at right). 

The current date will replace an inserted date in documents created from templates.

 

Click on the save button to save the current document.

To save to a different name or folder, click the Save As.. drop-down arrow.

The Save Document dialog box appears:

 
  1. Enter a document name.
  2. Clicking  the folders drop-down to select desired folder.
  3. Click the 'Save' button in the dialog box.

Tip:  Use the standard page names for easier web page design.

Close
Button

Click the 'close' button at the right. You will be prompted to:

  1. Save. Saves all changes and adds a Track Changes record for that document.
  2. Discard changes since the last time you saved.
  3. Cancel and return to the document.
  4. Just Close will keep the auto saved version that saved moments ago.  This closes the editor window for that document without  contacting the server.  This is useful when you have disconnected from the Internet and simply wish to close the browser. 

 

 

Documents, templates and pictures can be organized into folders. Each pane has a folders drop-down at the top.

Folders Drop-Down

 

Click the down arrow to display the folders drop-down:

  • Click a folder name to switch to that folder.
  • Click the folder up-arrow icon to switch to the parent folder.

 
 

To view the saved files for any folder, select the folder using the folder drop-down as shown above...

explore folder (FTP) link  

Scroll to the bottom of the file listing for that folder and select the explore folder (FTP) link...

 FTP window view of files

 

After entering your password, an FTP window will appear showing the contents of that folder.
 

explore files (FTP) Link

Click explore files (FTP) at the bottom of the files pane to browse, rename, delete, upload, or download files.

 

Enter your password into the dialog box. An FTP window appears showing your account's folders:

 

Folders contain:

 

docs 

Documents shown in the Documents pane.

 

docs/pics 

In the docs folder is a pics folder containing the pictures shown in the Pictures pane. 

 

publish 

Published documents.

 

templates

Template files shown in the New pane. 

 

Due to IE limitations, you cannot move or copy files directly from folder to folder within the FTP windows.  Instead, copy files to your hard disk, then copy from your hard disk to another folder within the FTP window.